Matthews & Roberts

Tender, prequalification, planning and mobilisation

Tender and
Preconstruction Support

Strong project delivery starts before the contract is awarded. We work alongside contractor teams during tender and preconstruction to strengthen the bid and prepare the project for mobilisation.

Based in Liverpool. Supporting contractors across the UK.

Discuss your tender

What we do

Strengthen the bid before delivery begins

Contractors are expected to show how a project will be planned, managed, resourced and controlled long before work starts on site. Often the people best placed to do that are already committed to live projects.

We work alongside your estimating, commercial, planning, operational and health and safety teams. Our role is not to replace your knowledge of the work. It is to add structure, specialist input and delivery experience around the bid.

Preparing for a framework or accreditation? PQQ and accreditation support covers the evidence clients look for.

What we provide

Tender reviews
Identifying key requirements, risks and delivery obligations.
Programmes and methodology
Credible tender programmes aligned with the proposed approach.
CDM and H&S input
Safety and compliance arrangements within the submission.
PQQ and accreditation
Prequalification evidence and competency support.
Mobilisation planning
Turning an award into a project ready to deliver.

How we help

Practical support across the tender process

We can support the whole tender or strengthen specific areas. Open any service to see what it covers.

Tender review and bid strategy

Understanding what the tender really asks for.

A review of the tender documentation to identify key delivery requirements, commercial obligations, programme constraints, CDM responsibilities, technical interfaces and areas needing clarification.

Tender reviewScope analysisRisk identificationClarificationsDelivery strategy

Tender programmes and project controls

Programmes that reflect how the work will be built.

Development and review of credible tender programmes that reflect the proposed methodology, procurement strategy, interfaces, key milestones and contractual requirements.

Tender programmesKey milestonesSequencingProcurement interfacesProject controls
Programme management

Construction methodology and delivery planning

A clear account of how the works will be delivered.

Support developing clear construction methodologies and delivery narratives that show how the contractor intends to carry out the works safely and effectively.

Construction methodologyPhasingLogisticsSite establishmentDelivery planning
Feasibility studies

Commercial and contract review

Obligations and risk understood before commitment.

A review of the commercial and contractual requirements from the contractor's side. We identify obligations, change mechanisms, risk allocation, payment provisions and issues that need clarifying before you commit.

Contract reviewCommercial riskChange mechanismsPayment provisionsTender qualifications
Cost management

CDM, health and safety and technical input

The safety and technical sections of the bid.

Support developing the health, safety, CDM and technical elements required within tender submissions and early project planning.

CDM arrangementsH&S strategyConstruction phase planningTemporary works strategyQuality arrangements
CDM advisors

PQQ and competency support

Clear evidence of systems, experience and capability.

Support with prequalification submissions and competency evidence where clients and procurement teams need a clear demonstration of management systems, experience, resources and project capability.

PQQ supportCompetency evidenceManagement systemsProfessional CVsProject experience
PQQ and accreditation support

Mobilisation planning

From bid commitments to practical project controls.

Helping successful tender teams turn bid commitments into practical project controls, responsibilities and mobilisation arrangements before construction begins.

Mobilisation plansResponsibility matrixProject governanceReadiness reviewsEarly project controls

Strengthening your team

Additional capability without permanent overhead

Not every contractor needs every specialist discipline permanently in house. Where we are formally appointed, named personnel, professional CVs and competency information can be included within legitimate tender and prequalification submissions.

Project specific

One tender, submission or preconstruction period.

Support for a single tender, framework submission or preconstruction period, scoped around what that opportunity needs.

Embedded

Working inside your existing teams.

Experienced consultants working directly alongside your existing bid and project teams.

Retained

Ongoing access across your pipeline.

Ongoing access to Matthews & Roberts capability across tenders, preconstruction and live projects.

A tender deadline coming up and your team is stretched?

Speak to our team

From bid to delivery

Turning tender commitments into a deliverable project

A tender has to do more than read well. What it commits to must translate into a project that can be mobilised and delivered.

01

Understand

Review the client's requirements, tender information, programme, scope, risk allocation and project constraints.

02

Develop

Build the programme, methodology, management arrangements, commercial position and supporting tender information.

03

Demonstrate

Present a clear and credible delivery proposition supported by suitable management systems, resources and competency.

04

Mobilise

Turn the successful tender into project specific controls, responsibilities, documentation and delivery arrangements.

When you need us

Additional capability when the bid needs more

Some contractors bring us in for a single opportunity. Others retain us across a pipeline of tenders.

A large or complex tender

The opportunity needs more management, programme, commercial or technical input than your internal team has available.

Internal resource is stretched

Key people are focused on live projects but the business still needs to respond professionally to new opportunities.

Moving into larger contracts

You need to demonstrate stronger governance, project controls, competency and delivery capability to compete for more complex work.

A PQQ or framework submission

The client needs detailed evidence of experience, systems, competence, resources and management arrangements.

The programme or methodology needs work

The tender needs a credible programme and a clear explanation of how the project will actually be delivered.

The award has been secured

The project now needs to move quickly from tender assumptions into mobilisation, governance and controls ready for construction.

The detail

What sits behind a strong submission

Not every tender needs every deliverable. Support is scoped around what the specific opportunity requires.

What we can provide

Tender, preconstruction and mobilisation deliverables.
  • Tender document reviews
  • Bid strategy support
  • Tender programmes
  • Construction methodologies
  • Project execution plans
  • Mobilisation plans
  • Preconstruction information reviews
  • Construction Phase Plan support
  • CDM management proposals
  • Health and safety submissions
  • Temporary works strategies
  • Quality management proposals
  • Commercial and contract reviews
  • Tender risk registers
  • Responsibility matrices
  • Organisation charts
  • Professional CVs and competency information
  • PQQ responses
  • Prequalification evidence
  • Client interview preparation
  • Project governance arrangements
  • Procurement and interface planning
  • Tender to delivery handover reviews

Prequalification and accreditation

Helping you demonstrate capability.

Winning work increasingly starts before the tender itself. Clients, Tier 1 contractors, frameworks and procurement platforms often want evidence of your systems, competence, experience and organisational capability. We help you present a clear and consistent position across submissions.

  • PQQ responses
  • Constructionline
  • CHAS
  • SafeContractor
  • SSIP evidence
  • Builders Profile
  • Competence matrices
  • Organisation charts
  • Management procedures
  • H&S documentation
  • Quality documentation
  • Project experience
  • Professional CVs
  • Evidence packs
PQQ and accreditation support

Built around how contractors deliver

The same disciplines we use during construction.

Our tender support draws on the same project management, programme, commercial, CDM, health and safety, temporary works and quality disciplines that support contractors on site.

Grounded in delivery
Tender input that reflects how projects are actually built.
Commercially aware
Commercial and contractual review that protects your position.
CDM and H&S integrated
Compliance arrangements that work in practice, not just on paper.
Focused on mobilisation
Support that continues after award into controls ready for site.

After the award

Mobilisation without losing what was promised.

Once a contract is secured we help turn tender commitments into project specific management arrangements, programmes, responsibilities, CDM controls, commercial systems and mobilisation plans. Continued support on site is available through our project management service.

Related services

Support around your tender

FAQ

Tender and preconstruction questions from contractors

Can Matthews & Roberts support an entire construction tender?

Yes. Support can cover the whole tender or specific areas such as programme, methodology, commercial review, CDM, health and safety, temporary works, quality, competency information and mobilisation planning.

Can you work alongside our existing estimating and bid team?

Yes. Our support is designed to complement existing contractor teams. We add specialist capability where internal resource, experience or time is limited.

Can you prepare tender programmes?

Yes. We develop or review tender programmes, including sequencing, milestones, procurement interfaces and delivery constraints. We also make sure the programme aligns with the proposed construction methodology.

Can you help with PQQ and prequalification submissions?

Yes. We support the preparation and coordination of competency information, management systems, project experience, professional CVs and the other evidence required within contractor prequalification submissions.

Can Matthews & Roberts be included within our tender delivery team?

Where Matthews & Roberts is formally appointed to support the contractor, named personnel, professional CVs, competency information and defined consultancy capability can be included within legitimate tender and prequalification submissions.

Do you support mobilisation after contract award?

Yes. We help turn tender commitments into project specific management arrangements, programmes, responsibilities, CDM controls, commercial systems and mobilisation plans.

Is tender support available on a retained basis?

Yes. Contractors with a regular pipeline of opportunities can retain Matthews & Roberts for ongoing access to project, commercial, programme, safety and technical capability.

Do you guarantee that a contractor will win the tender?

No. Tender decisions remain with the procuring organisation. Our role is to help contractors submit a stronger, clearer and more deliverable proposition.

Where do you provide tender and preconstruction support?

We are based in Liverpool and support contractors across the UK, including Liverpool, Manchester and the wider North West.

Tender and preconstruction support

Strengthen your next opportunity

Whether you are responding to a major tender, entering a new framework, strengthening a PQQ or preparing a newly awarded project for mobilisation, we can provide the extra capability your team needs.

  • Tender review and bid strategy
  • Tender programmes and project controls
  • CDM and health and safety input
  • PQQ and prequalification support
  • Commercial and contract review
  • Mobilisation planning after award
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